Institutional Reforms Cell (Cabinet Division), Prime Minister’s Office Islamabad has issued the official notification on 27th April, 2021 in connection with Presentation of Federal Cabinet on Size, Growth and Functions 2021. The further details are given below;
Federal Cabinet on Size, Growth and Functions of Federal Government 2021
I had made a presentation to the Federal Cabinet on the Size, Growth and Functions of the Federal Government in the last Cabinet meeting held on 20 April 2021. This presentation is available on the website of the IRC: http://www.irc.gov.pk.
This document, traces the growth in the size of the federal government after devolution to the Provinces, presents the distribution of current work force among various functions and outlines some of the corrective measures to contain the size of the government, while making it more effective and efficient.
As a result of this exercise, the Cabinet has decided that each Division and the attached department under your Division would maintain officer to staff ratio of 1:3. This would not apply to those performing duties of technical or specialized nature. The ratio is aimed at rationalizing the quantum of lower staff in grades 1-6 such as Naib Qasids, Qasids, Messengers, Malis, drivers etc and in other grades such as LDCs, Steno-typists, Telephone Operators, UDCs, Assistants, Superintendents and jobs of similar nature.
In the Divisions of Federal Secretariat, which you head, 80% of the total jobs in Grades 1-16 are occupied by staff belonging to these Categories. You would note that only a few are meeting this criterion, as most of the Divisions have ratios lopsided in the favour of staff. Their continued employment is not justified by the recent shift to e-office application suite in which most of the correspondence and noting, filing, storage, archiving and retrieving would be done electronically.
In addition, Ministry of IT&T is launching a stable, secured and spam- free centralized collaboration platform for seamless flow of information within and across government agencies. This would enable you to facilitate online meetings, calls, messages (voice, / audio, video), team management and tracking, task management, secure documents sharing. The Prime Minister of Pakistan is quite keen for its early rollout to integrate all nodes of the government.
This digitization is likely to reduce the staff requirement considerably and we would require more technical employees in officer/senior positions. Division wise details of the Federal Government are attached. May I request all Secretaries to review the officer staff ratios in their Divisions and try to bring it down to 1:3.
This can be achieved by abolishing the staff posts which are vacant for a year, through merger and liquidation of the departments, especially the ones which have outlived their utility and through staff rationalizations. Staff in excess of this ratio would be placed in the surplus pool. We have to take corrective measures collectively for optimal utilization of the HR in Federal Government and divert salary and wage bill to officers’ grades.
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