Notification of Presentation of Federal Cabinet on Size, Growth and Functions 2021

Institutional Reforms Cell (Cabinet Division), Prime Minister’s Office Islamabad has issued the official notification on 27th April, 2021 in connection with Presentation of Federal Cabinet on Size, Growth and Functions 2021. The further details are given below;

Federal Cabinet on Size, Growth and Functions of Federal Government 2021

I had made a presentation to the Federal Cabinet on the Size, Growth and Functions of the Federal Government in the last Cabinet meeting held on 20 April 2021. This presentation is available on the website of the IRC:

This document, traces the growth in the size of the federal government after devolution to the Provinces, presents the distribution of current work force among various functions and outlines some of the corrective measures to contain the size of the government, while making it more effective and efficient.

As a result of this exercise, the Cabinet has decided that each Division and the attached department under your Division would maintain officer to staff ratio of 1:3. This would not apply to those performing duties of technical or specialized nature. The ratio is aimed at rationalizing the quantum of lower staff in grades 1-6 such as Naib Qasids, Qasids, Messengers, Malis, drivers etc and in other grades such as LDCs, Steno-typists, Telephone Operators, UDCs, Assistants, Superintendents and jobs of similar nature.

In the Divisions of Federal Secretariat, which you head, 80% of the total jobs in Grades 1-16 are occupied by staff belonging to these Categories. You would note that only a few are meeting this criterion, as most of the Divisions have ratios lopsided in the favour of staff. Their continued employment is not justified by the recent shift to e-office application suite in which most of the correspondence and noting, filing, storage, archiving and retrieving would be done electronically.

In addition, Ministry of IT&T is launching a stable, secured and spam- free centralized collaboration platform for seamless flow of information within and across government agencies. This would enable you to facilitate online meetings, calls, messages (voice, / audio, video), team management and tracking, task management, secure documents sharing. The Prime Minister of Pakistan is quite keen for its early rollout to integrate all nodes of the government.

Presentation To The Federal Cabinet on Size, Growth and Functions 2021

This digitization is likely to reduce the staff requirement considerably and we would require more technical employees in officer/senior positions. Division wise details of the Federal Government are attached. May I request all Secretaries to review the officer staff ratios in their Divisions and try to bring it down to 1:3.

This can be achieved by abolishing the staff posts which are vacant for a year, through merger and liquidation of the departments, especially the ones which have outlived their utility and through staff rationalizations. Staff in excess of this ratio would be placed in the surplus pool. We have to take corrective measures collectively for optimal utilization of the HR in Federal Government and divert salary and wage bill to officers’ grades.

Federal Cabinet on Size, Growth and Functions of Federal Government 2021

  1. Aviation
  2. Cabinet
  3. Climate Change
  4. Commerce and Textile
  5. Communications, including Postal Division
  6. Defence
  7. Defence Production
  8. Economic Affairs
  9. Establishment
  10. Federal Education
  11. Foreign Affairs
  12. Finance
  13. Housing and Works
  14. Human Rights
  15. Industries and Production
  16. Information and Broadcasting
  17. Information Technology
  18. IPC
  19. Interior
  20. Kashmir Affairs and GB
  21. Law and Justice
  22. Maritime
  23. Narcotics
  24. National Food
  25. National Health
  26. National History and Literary Heritage
  27. National Security
  28. Overseas Pakistanis and HRD
  29. Parliamentary Affairs
  30. Petroleum and Natural Resources
  31. Planning Development and Reform
  32. Poverty Alleviation
  33. Power
  34. Privatization
  35. Railways
  36. Religious Affairs
  37. Revenue
  38. Science and Technology
  39. Safron
  40. Water resources

Functions of Federal Government 2021

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